Scholarship Requirements & Application

GENERAL SCHOLARSHIP GUIDELINES:

The J.T. – Minnie Maude Charitable Trust (“Trust”) provides financial assistance for the pursuit of higher education to U.S. citizens who reside, and who have resided for a minimum of twelve (12) consecutive months at the time of application, in the Virginia counties of Halifax, Henry and Pittsylvania and the North Carolina counties of Caswell and Rockingham (including all towns or cities located therein). The selection committee reserves the right to determine residency.

Recipients will be selected on the basis of academic achievement and promise, financial need and other related selection criteria. Award amounts will vary, up to and including a possible full scholarship.

Recipients may attend any accredited public or private college or university, or an institution offering a one year certificate degree. Payments will be made directly to the institution of enrollment.

Scholarships will be awarded on an objective, non-discriminatory basis, without regard to race, color, religion, age, national origin, gender or disability. Information requested in application will be used for statistical/demographic purposes only.

For award purposes, the Trust considers the fall semester and the following spring semester to be an academic year. For trade/technical or Non-Traditional students, the academic year may be different.

Personal interviews may be scheduled with any applicant.

Award recipients are encouraged to recognize their responsibilities as citizens. Therefore, AWARDEES will be generally required to perform twenty (20) hours of volunteer services of a civic and/or humanitarian nature for each award.

Awards received from the Trust within the last 12 months are generally renewable, provided all requirements of the prior year’s award are completed. Awards do not automatically renew, a NEW online application AND supplemental paperwork must be submitted each academic year. Failure to submit a renewal application by the applicable renewal date cancels the student’s renewal status. If the renewal date is missed, reapplication to the Trust will be considered as though received from a first time applicant and ALL supplemental application items will be required. Students must continue to seek the same degree level (undergraduate diploma or certificate, associate, bachelor or postgraduate) for which the original award was granted. If a different degree level is being sought, application will be considered as though received from a first time applicant and ALL supplemental application items will be required. A minimum cumulative GPA of 2.00 on a 4.00 scale must be maintained if seeking an undergraduate diploma or certificate, 2.50 on a 4.00 scale is required for an associate, bachelor or postgraduate degree. If student is renewing and the cumulative GPA is below these minimum levels, contact the office before proceeding with this application. If residency status has changed since the original application, the application will be reviewed on an applicant by applicant basis.

The decisions of the selection committee are final. Neither the selection committee, nor the staff, will release justification for recipient selections. The Trust reserves the right to reconsider and retract awards if significant or additional scholarships are received by the applicant or if the applicant’s enrollment status changes. In the event of serious malfeasance, breach of traditional conduct or conduct involving moral turpitude, an award may be terminated at any time within the sole discretion of the selection committee, whose decision shall be final and binding.

No person deemed a “Disqualified Person” (Foundation Managers and certain family members) under IRS rules and regulations will be permitted to receive any educational financial assistance from the Trust.

STUDENT TYPES:

You are considered a Traditional student if you meet both of the following:

  • Graduating high school senior, returning or currently enrolled in college student who did or did not enter postsecondary education in the same calendar year of high school graduation, who has not had their academic career interrupted for more than 24 months and who is seeking an undergraduate diploma or certificate, associate, bachelor degree
  • Full time student (at least 12 credit hours per semester)

You are considered a Non-Traditional student if you meet one of the following:

  • Returning or currently enrolled in college student who did or did not enter postsecondary education in the same calendar year of high school graduation, who has had their academic career interrupted for more than 24 months and who is seeking undergraduate diploma or certificate, associate, bachelor or postgraduate degree
  • Postgraduate student for the academic year this application covers
  • Part time student (less than 12 credit hours per semester)
  • GED recipient

DEADLINE DATES:

Traditional student – Applications accepted once a year

Online Application and All Supplemental Paperwork (except FAW) January 1st to April 8th, 2014***

*** Postmarked or delivered, DO NOT FAX or EMAIL

Financial Aid Worksheet (FAW) May 1st, 2014

Award or Denial Notification Date On or before June 30th, 2014

Volunteer Record Form
Only applicable to renewal students
(refer to last year’s award letter)
June 1st

Non-Traditional student – Applications accepted three times a year

Online Application and All Supplemental Paperwork February 1st, June 1st, October 1st***

Financial Aid Worksheet (FAW) February 1st, June 1st, October 1st***

*** Postmarked or delivered, DO NOT FAX or EMAIL

Award or Denial Notification Date April 1st, August 1st, December 1st

Volunteer Record Form
Only applicable to renewal students
(refer to last year’s award letter)
March 1st, July 1st, November 1st

TO QUALIFY:

  • Must be a U.S. citizen
  • Meet the residency requirements stated in the General Scholarship Guidelines
  • Must be a graduating high school senior, high school graduate or have obtained a GED
  • Traditional student enrolling or currently enrolled must have (through the most recent completed semester) a minimum cumulative GPA of 2.00 on a 4.00 scale if seeking an undergraduate Diploma or Certificate or 2.50 on a 4.00 scale if seeking an Associate or Bachelor degree
  • Non-Traditional student GPA will be considered on an applicant by applicant basis
  • Traditional and Non-Traditional students who received an award within the last 12 months and is seeking the same degree level should refer to the General Scholarship Guidelines for minimum GPA requirements (Reminder: Submit completed Volunteer Record form as required in prior year award letter)
  • Must have applied to or be enrolled at one or more accredited post secondary institutions as a full/part time student in an undergraduate diploma or certificate, associate, bachelor or postgraduate degree curriculum

REQUIREMENTS:

  • Must have submitted a Free Application for Federal Student Aid (FAFSA) with the institution applying to, attending or transferring to
  • Online application – completed and submitted
  • Supplemental paperwork – use links within the online application to print forms and instructions for the items listed below (certain items may not be required if previously awarded):
  • Financial Aid Worksheet
    Official transcript
    Application Checklist/Personal Certification
    Federal Income Tax Return, schedules and W-2’s
    Documentation for non-taxable income
    Acceptance letter or acknowledgement receipt of an application
    Grade Certification Form (High School Seniors only)
    Activities Information Form
    Letter(s) of recommendation (One for Traditional, Two for Non-Traditional student)
    Personal essay
    If veteran, copy of discharge papers

APPLICATION INSTRUCTIONS/NOTES:

1. Online application and all supplemental paperwork are due by the stated deadline date. Late or incomplete application and supplemental paperwork will not be considered or renewed.
2. Faxed/emailed application and supplemental paperwork may be disqualified. The Trust assumes no responsibility for procuring any necessary information and reserves the right to request any additional information. Upon receipt, your application and supplemental paperwork becomes the property of the Trust and copies WILL NOT be provided.
3. Provide a valid email address. Communication concerning this application will be made through email.
4. Follow the imbedded instructions carefully. Beware: Not all questions and parts apply to all applicants
5. Application filing is a TWO step process: (Failure to complete BOTH steps will VOID application)

Step One (ONLINE) – To access application link, read and agree to “Deadline Agreement” below, then complete online application. Submit application on eGrant system by clicking the “Submit” button on the Submit page, a verifying email will be sent. Print out supplemental forms and instructions (use links within the online application).

Step Two (MANUAL) – Complete the supplemental forms and follow the instructions that you printed during Step One. Use printed checklist to ensure you have completed all application steps and gathered all required documents. Deliver or mail (post office doesn’t always automatically postmark mail; student is responsible for ensuring legibly dated US Postal Service postmark is on envelope) signed checklist and all supporting documents to Trust in a single packet as soon as possible, but no later than deadline date.

APPLICATION LINK

If you meet and agree to the guidelines and requirements as stated above, acknowledge the deadline agreement below and submit the agreement to apply for a scholarship opportunity. Good Luck!
Note: Applications will be accepted from Traditional students January 1st – April 8th, 2014 and from Non-Traditional students on February 1st, June 1st and October 1st.

DEADLINE AGREEMENT

I have read the scholarship guidelines and requirements and understand that the online application and the supplemental paperwork must be submitted on time and complete or this application will not be considered or renewed. If a renewal applicant, I also understand that the volunteer hours, as required by award letter received within the last 12 months, must be completed and turned in by the above deadline date or application will not be considered; therefore, not renewed.